The Company 

a) Trek Lanka (Private) Ltd is a limited liability company incorporated in Sri Lanka under the registrar of companies with the registration number PV 81320 and registered with SLTDA (Sri Lanka Tourism Development Authority as a Travel Agency SLTDA/SQA/TA/01927.

b) In the following Terms & Conditions, the term Trek Lanka refers to Trek Lanka (Private) Limited.

c) The “you” is the person or persons who have made a confirmed booking with Trek Lanka.

Our contract

By booking a trip with Trek Lanka, you are deemed to have agreed to and accepted our booking conditions.

Price Policy and validity

We quote our prices in US$ or € .  Our quotations are valid for 60 days from the date of issuance unless stated otherwise in writing. We reserve the right to amend prices in the event of significant changes in fuel prices, exchange rates or government taxes.

Group size

Our trips are subject to a minimum group size, which is 4 and the maximum will be 08. We may, at our discretion, operate with smaller/greater numbers.

Acceptance of booking and payments

Day Hikes 

You can book your day hike 4 weeks in advance by sending our Talk to us  form which does not require payment but we confirm the hike only when we have received payment in full along with your confirmation by email 2 weeks prior to the walk date.

Multi-day hikes and Classic  tours 

Send in your enquiry 1 year to 6 months in advance by submitting our duly filled booking form. However, we may still entertain last-minute bookings subject to the availability of accommodation.

Upon receiving your inquiry, we will send you an estimate within 5 working days. We accept your booking only after we receive your confirmation by e-mail along with a non-refundable booking fee of US$ 200 or € 178 per person. Upon receipt of the booking fee, we will send you the final cost within 7 working days and start preparing for your tour. The balance of payment should be made no earlier than 35 days, but not later than 21 days before your arrival; otherwise, we reserve the right to treat your booking as cancelled. The booking fee will be forfeited. You will receive the detailed itinerary in PDF format 2 weeks before your arrival.

For bookings made within 30 days of arrival in Sri Lanka, full payment is required for confirmation.

Method of payment – By Bank Transfer

All additional charges and fees by your bank or/and intermediary bank related to this will be borne by you.
Bank details
Bank: Commercial Bank of Ceylon
Account Name: Trek Lanka (Private) Limited
Account : 1190038420 
SWIFT Code: CCEYLKLX
Branch: BORELLA
Address: NO 92, D. S. Senanayake Mawatha, Colombo 8.
Tel: +94.11.268 7051 / +94.11.268.7053 / +94.11.267.0985
Fax: +94.11.268.7052
Email: borella@combank.net

Cancellation by you

You must notify us by email. Your cancellation will take effect the day we receive it. The service fee is non-refundable. Any charges or non-refundable deposits that have been paid to third-party suppliers, accommodation providers & or transport operators in association with your tour are payable by you. Below is our cancellation policy.

35 days & above no cancellation fee

21 to 35 days—30%

14 to 21 days—50%

Less than 14 days—100%

You will bear all additional bank charges related.

Cancellation by Trek Lanka

We are always committed to protecting your booking, but we may cancel your booking in the event of any incidence of natural disasters, exceptional and unavoidable circumstances such as a general epidemic, global pandemic, terrorism, political instability or other external events beyond our control. If we cancel your trip before departure from your home country, we will offer a full refund, less any unrecoverable cost and non-refundable elements, and offer an alternative booking at a later date for your consideration. We cannot be held responsible for any incidental costs or expenses that may occur during such an arrangement.

Travel Insurance & Next of kin Details

Travel insurance is compulsory, and your travel insurance must provide cover for cancellations, curtailment, and trip interruption because of exceptional and unavoidable circumstances beyond our control, personal accident, death, medical expenses emergency repatriation, personal liability and loss of luggage and personal effects. Before your arrival, you must send us a copy of your insurance cover with the policy number, the emergency telephone number of your insurance company and/or necessary information required by your insurance company in case of emergency and also information such as your next of kin details.

Accommodation

Our prices are based on a double or twin-share occupancy basis; one double bed or two single beds in a room. Hotels also provide triple accommodation by adding a rollaway bed to a twin or double-bedded room. A single supplement is available on request. In the event of the non-availability of rooms in our preferred accommodation stops, we will offer alternative accommodation of a similar standard. If the alternative accommodation is of a higher standard, the difference in price will be borne by you.

Change of itinerary

While we do our best to operate all-day walks and walking tours as described, we may change an itinerary because of local circumstances or events outside of our control. You will bear any additional costs related to itinerary alterations.

Authority on tour

On all our Multi-day hikes, an experienced local trek guide will accompany you. The trek guide can change/amend trails depending on the weather of the terrain. The decision of our trek guide is final on all matters likely to affect the safety or well-being of any person taking part in the trip.n On all our classic tours, the authority lies on the chauffeur guide.

Children

Minimum age: The minimum age requirement is 12 years for Multi-Day Hikes and 6 years for Multi-Day Classic Tours. Children under 18 must be accompanied by a parent or designated legal guardian at all times.

Maximum Age: We have no upper age limit, though we remind you that our multi-day hikes  can be physically demanding, and you ensure you are suitably fit.

Acceptance of risk

You acknowledge that tour activities involve inherent risks, and you are responsible for your own safety. Trek Lanka (Private) Limited shall not be held liable for any injury, death, damage, loss, delay, cost, expense, or inconvenience resulting from participation in our programs.

Travel Insurance

Your travel insurance is compulsory and must cover cancellations, curtailment, and trip interruptions due to exceptional and unavoidable circumstances beyond our control. It should also include coverage for personal accidents, death, injury, medical expenses, emergency repatriation, personal liability, and loss of luggage and personal belongings.

Before your arrival, you must provide us with a copy of your insurance policy, including the policy number, the emergency contact number of your insurance provider, and any other necessary details required in case of an emergency, such as your next of kin information.

Photos and marketing

We will request your consent to use images taken during your walk or tour for advertising and promotional purposes on our website and other selected media.

Passport and visas

You must carry a passport that is valid for six months (180 days) from your arrival in Sri Lanka. Sri Lankan law requires foreign visitors to get an eVisa  to enter Sri Lanka. You are advised to get your eVisa online before entering Sri Lanka. For more information, visit https://eta.gov.lk. You must apply for your eVisa with the passport and passport number you are traveling with; your eVisa is linked to this number. 

For further information please visit: The Department of Immigration & Emigration https://www.immigration.gov.lk/

We are not responsible if the Immigration and Emigration authority refuse your entry to the country because you lack the correct passport, visa or other travel documentation.